Disaster Preparedness Tips – Featured in Browardnetonline

We were thrilled to be featured in BrowardNetOnline – and provide some disaster preparedness tips.  Here is just a few of the tips we provided.  Please do read the entire article here ..


It’s that time of year again! It’s time to make those disaster readiness preparations for the hurricane season.   Now we all know it’s been a while since South Florida has experienced any major challenges, but that is all the more reason to take action and get things in order so you can be prepared, especially as Tropical Storm Chantal is floating out in the Atlantic.  Here are a few tips that we think you might find beneficial.

Top Disaster Preparedness Tips:

Write down a complete family medical history. Include any medical conditions, medicines and dosages, doctor’s names and contact information, where medical records can be found, etc.  Be specific.  A life can truly depend on this one step alone. If you happen to have children with any medical conditions, be sure that they carry this with them at all times.  Of course, you hope you will be with them in case of an emergency, but if not, you will feel better knowing they are in good hands.

Take an inventory now.  Write down insurance policies including insurance company and contact information, policy numbers, group numbers, date of births, coverage, etc.  Also, make an extra copy of those important documents and have them handy. Write down an inventory of valuables and take photos if possible. One recommendation is when you buy something new, make an extra copy of the receipt and keep it in your disaster recovery file folder with a photo of it.  Takes seconds, but makes it so much easier when it comes to filing a claim (and you might be able to get more money because you have proven the value of the items.)

Safeguard important information – Get a copy of all important information, wills, trusts, mortgages, deeds, birth certificates, contracts, medical records, insurance information, even household bills to help get things restored quickly, etc.  This should be in one central location that you can grab and go.  In extreme cases, some suggest to put this in a freezer as emergency personnel is trained to look there. It’s also a good idea to write out some of those important passwords for your online activities.  (Just be sure to keep in secure location.)  Many save everything on the computer, and if you have no power, that can be a real problem.

Back up your computer system regularly.  Whether you have a business or not, it’s important to have a good back-up.  We recommend an online system such as Carbonite in addition to flash drives, hard drive back-ups, etc.  Even dropbox can be beneficial. However you do it, just make sure you are protected. Don’t lose those precious photos and family videos.

Have the appropriate food and supplies on hand.  Throughout the year, add to your stockpile and make sure the food you get is food that your family likes and will eat. Many make the mistake of getting canned goods, but it’s not what the family is used to and therefore won’t eat it.  You then end up on that long search for an open store. Basics like bread and milk, you’ll need to get closer to the time, but many of the extras you can purchase while on sale. Get used to saving with the buy one get one free sales.  Buy one to use now, and get one to put away. (Be mindful of expiration dates though.)

Don’t forget the comfort foods.  It can be stressful and that can help tremendously. You can fire up the grill and grill up goodies so stock up on charcoal and lighter fluid.  Also get extra sterno.  Many a mac and cheese dinner can be heated up with that.  Don’t forget coffee (you will need it), lots of water, and extra cash.  Often ATMs are down so cash is needed.

Get the appropriate weather attire out.  Ponchos, umbrellas, etc.  Also, don’t forget things such as extra bug spray.  Often these storms stir up insects that carry diseases (i.e., West Nile Virus) so be prepared. Also, consider putting together a back-pack for each family member.  Some considerations include some of the following; clothes, shoes, water, bug spray, a little food, etc.  Think what they might need for just a few days.


Do you have any tips you’d like to share.  Let us know.  Also, if you would like to receive our sample;  Home Office Recovery Plan, let us know and we’d be happy to send it to you.  Thanks! Diana



Business News! We Were Mentioned!

We were mentioned in this post on the Toilet Paper Entrepreneur, in the article titled “After The Big Event: The Next Steps”.

Our tip:

52. Remember Me? You Should. I …

The most important thing to remember in following up is that you made a good enough impression during the event. Try and do one thing with each new contact that allows you to stand out. Then when you follow-up you can lead with that. For example, Hi Bill, Remember me. I’m the one that …. That helps to give them that ah ha moment I do remember you and prevents them from having to panic trying to figure out exactly who you are. Keep it friendly too & don’t SELL to them right away.

Thanks to Diana Ennen of Virtual Word Publishing


Read the rest of the story on The Toilet Paper Entrepreneur

Parent Book Review: Fetus to Fifth Grade

Fetus to Fifth Grade parenting bookWe are thrilled to have another great review for our client, Dr.David Schapira on his book titled: “Fetus to Fifth Grade”.

The Suburban Princess Diaries has this to say…

When I started my journey into the world of motherhood, I found myself approaching it the same way that I would tackle anything else.

I went seeking out any and every bit of worthwhile information that I could find on pregnancy and parenting and I researched the heck out of it.

That’s me. I’m a total bookworm.

Now as a mommy blogger, I have the wonderful opportunity to read and review books about child-rearing that I may not have discovered otherwise.  For the full review go to The Suburban Princess Diaries

Featured Article “What Can a Virtual Assistant Coach do For You? Everything!”

Our article, What Can a Virtual Assistant Coach Do For You, Everything, was recently including in the SOHO Newsletter. We are so excited that they accepted it.

What Can a Virtual Assistant Coach do For You? Everything!
by Diana Ennen

Does it always seem that someone else is more successful than you in their virtual assistant business? I know sometimes it’s hard to hear about all those virtual assistants with too many clients, or those virtual assistants all making six figures when you are barely surviving. Don’t you always wonder just what they are doing to make it happen?

Well, wonder no more. You need to know that there truly are some secrets to success. There are things that when you do them consistently and do them well, business success is sure to follow. The problem is, how can you get those secrets? Easy – Hire a virtual assistant coach.

I truly believe to be successful in your virtual assistant business, sometimes you need help. Imagine meeting weekly with a coach that has been already been there and done that. A coach that can review your media, offer recommendations, provide solid tips on what you need to do better, and just walk you through the ups and downs of running a business.
So what exactly can a virtual assistant coach do? Here are our top 10 things we feel a VA Coach can do for you:

1.  A virtual assistant coach will help you establish your goals and find ways to meet them.

2.  A virtual assistant coach will help you define your niche and make sure that the marketing you do leads you in that direction.

3.  A virtual assistant coach can help you in all your marketing efforts to enable you to find clients. That’s right, a good virtual assistant coach will help you secure clients and isn’t that the name of the game.

4.  A virtual assistant coach will review your pricing and offer recommendations. It should be noted this is one area where more times than not, the coach will insist on increasing your rates. That same coach will also show you how to do that, raise your rates and really charge what you are worth.

5.  A virtual assistant coach can hold you accountable. Many virtual assistants don’t succeed just because they don’t have someone to personally walk with them and push them when needed.

6.  A virtual assistant coach can review all your media including your website, media, blogs, etc.

7.  A virtual assistant coach can help you discover what is holding you back from being successful and offer you solid tips on moving forward.

8.  A virtual assistant coach can help you at any phrase of your business. Don’t think a coach is just for starting your business. A VA coach can help you even if you’ve been in business for years. They can take you to the next level of your business.

9.  A virtual assistant coach can re-motivate you and get you back into the thrill of being a virtual assistant.

10.  A virtual assistant coach can help you focus and crack the whip when you go off track.

When you’re ready to really start seeing some results in your VA business, we recommend looking for a coach. Just make sure that it’s someone with an outstanding reputation and one that is active in the VA community. That way you know they are walking the walk and talking the talk.

Diana Ennen offers specialized virtual assistant coaching services and has recently released her new coaching packages, http://www.virtualwordpublishing.com/tips.html.   Best known as the co-author of Virtual Assistant the Series: How to Become a Successful, Sought After VA, she is passionate about helping virtual assistants succeed.



On our show today at 11:00 a.m. EST –


Patty Gale http://www.inspiredwebworks.com Web Designer, Internet Consulting, Video Production and more  In business since 2001 she has been helping businesses succeed and learn how to create a better web presence.  She’s also the co-author of Home Office Recovery Plan:  Disaster Preparedness for Your Home business

Donna E. Cravotta
Virtual Management Concepts, LLC
Email:           donna@virtualmanagementconceptsllc.com
Website:       https://www.virtualmanagementconceptsllc.com/Home.html

Donna started her VA business in 2006 offering social media, online marketing and author support to small business owners and authors.  I work with authors as they write, publish and market their books and help both authors and small business owners to establish and maintain an online presence.

I hope you can join us!!

Business S&M Telesummit

Join me .. For the Business S&M Telesummit


Wednesday, July 21, 2010 – 6PM – 7PM Eastern

Shortcuts to Marketing Your Business To Keep it Thriving In the Least Amount of Time

We all know that to be successful you need to keep your name out there and continually market. But often times with the stress of running your business, marketing gets put on the back burner. I’m going to show you how you can create a plan and work that plan so that every week you continue to grow your business AND get everything done you need to. You’ll still be doing your article and press release marketing, online marketing, social media marketing, etc., but in considerably less time.
Fortunately today there are tools available to do it. You just need to know how to use them effectively and the right ones for your business. Also, it’s important to realize what types of marketing works best. I’ll be showing you all that and so much more. Plus, I’ll be throwing in some amazing marketing secrets too. I love PR and I love the results you can get when done right. Let me show you just how YOU TOO can do it.